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Job Title: Project Assistant for Systems Innovation Learning Partnership
Team: Measurement, Evaluation and Learning (MEL)
Contract: Fixed term contract until September 2024
Level: Foundation
Please refer to our Capability Framework
Salary: Competitive for Not-for-profit organisation
Location: Austria, Germany, Italy, Poland, Slovenia
Start Date: ASAP
Apply By: Recruitment will occur on rolling basis until the role is filled. Due to the high volume of applicants expected, it is advised to apply early.
ABOUT US
EIT Climate-KIC (Knowledge and Innovation Community) is Europe’s foremost climate innovation initiative, entrusted by the European Commission to catalyse transformation through innovation. Headquartered in Amsterdam, with circa 160 people distributed all over the EU, EIT Climate-KIC leads and orchestrates innovation with a community of more than 400. Together we conduct activities in 39 countries. We partner with cities, regions, governments and communities with the highest climate action ambition; providing the framework and expert support to holistically manage the complexity of climate change and deliver accelerated climate action.
EIT Climate-KIC operates as a not-for-profit platform working through public-private partnership, wielding both public and private funding. We consist of 3 Legal entities: a Dutch BV Holding company (for profit) with 14 branches in European jurisdictions, providing grant management, innovation orchestration services, and impact investment advisory owned by a Dutch-based foundation with charity status – Climate-KIC International Foundation – with subsidiaries in the UK.
ABOUT THE ROLE
Key Responsibilities
- Take responsibility for autonomously conducting administrative tasks for SILP
- Ensuring alignment with EIT Climate-KIC processes and procedures to support smooth programme delivery.
- Support the project lead and the project team in planning and managing the project activities and tasks to ensure deadlines are met.
- Assist in the organisation and implementation of activities in our programmes. For example, the organisation of 1:1 or group (virtual) sessions, the design and production of capacity-building materials or user and data workflows in our IT platforms.
- Assist in managing programme / project partners and stakeholders spread across multiple countries.
- Assist the project lead in project finance management.
- Assist in managing procurement processes with third-party suppliers.
- Support in outreach and communication campaigns in connection to our programmes / projects.
- Support in producing project documents, reports or publications for funders or the general public.
- Assist in tasks for programme / project Monitoring, Evaluation and Learning (MEL).
- Support the overall team in our efforts to further develop our project management practices.
Key Working Relationships
Internally you will be working mainly with colleagues within the Systems Innovation Learning Partnership and the Learning team at EIT Climate-KIC, with connections to other operational units such as Enabling Services. Externally your primary relationships will be with collaborators and contributors related to the specific topics of the learning activities that we implement and offer.
ABOUT YOU
To succeed in this role, you will be passionate and committed to the mission and the programme and friendly and approachable to different stakeholders. We are looking for a can-do, get-it-done-today action-oriented person who can help us manage efficiently and effectively our projects and programmes.
Education/Qualifications
- University degree in business administration, general/ project management, social & political sciences, or another relevant field.
Experience
- At least two years of demonstrated experience as a project assistant in managing complex projects in the public or private sector
- Proven experience in project management and in organising individual and group (virtual) events.
- Experience in digitalising project/ administrative processes and workflows as well as managing them using modern digital tools.
- Experience working with business incubators, accelerators or similar is desirable.
- Understanding entrepreneurship and innovation management is desirable.
Skills
- Excellent at project management. Self-organised - good time-management skills, an ability to plan, manage and prioritise a varied workload.
- Fluent in English (C2)
- Excellent interpersonal and communication skills.
- Experience working with collaborative IT applications (we use Office365 / Sharepoint, Forms, Microsoft Teams, Salesforce CRM, AcceleratorApp, Miro, Zoom, Mentimeter, etc.)
Qualities, Personal Style, and Approach
- Can do, get it done today action orientation
- Passion and commitment to the mission and the programme
- Collaborative and team focus
Candidates must have the right to work in the country they're applying for. Ideally, the successful candidate will be based close to an EIT Climate-KIC office, but we support fully remote or hybrid forms of working and offer a high degree of flexibility.
Your application should consist of a full curriculum vitae and a covering letter describing concisely how your profile, skills and experience meet the criteria outlined in the person specification, and outlining your interest in and vision for the role.
When recruiting, we look to achieve diversity in the candidate pool. We actively encourage applications from underrepresented groups and are happy to consider reasonable adjustments that will foster success in potential employees from diverse backgrounds and life situations. And because our team has differing needs and personal circumstances, we offer a high degree of flexibility to accommodate all working patterns. We are committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, our services, programs, and activities.
